Administrative Assistant Part-Time
Job Type Part-timeDescriptionIf making a lasting difference in someone's life is a priority for you and your career goals, we want to help you get there.
LIFESPAN is hiring compassionate, hardworking, friendly, and reliable Full-Time Administrative Assistant.
No previous experience in behavioral health services? No problem! We'll provide you the training you need.
What we do:
LIFESPAN Service's mission is to empower children and adults with disabilities by providing education, employment and enrichment opportunities to live, work and play in their communities.
We focus on the interests of each individual we support to ensure their well-being, dignity and right of choice.
As an Administrative Assistant, YOU are the MVP of our organization, one of the most important faces of LIFESPAN Services and must be customer service-focused.
In return, LIFESPAN Services is committed to helping you succeed by providing a supportive team environment, training, growth and development, and career advancement.
Join our team of passionate and caring professionals to make a meaningful difference in people's lives.
What you'll get:
Competitive pay Paid training In office and remote working Full time employees have access to benefits including paid time off; medical, dental, vision, and life insurance; short- and long-term disability insurance; 403b retirement plan with employer match; and perks galore! What you'll do:
Prepare and process expense reimbursements for Director's approval Prepare and process related payroll reports and documents.
Prepare payable vouchers for all invoices received and forward to appropriate person for approval.
Prepare receipt vouchers to record monies received and forward to appropriate person for deposit.
Assist with preparing, maintaining and updating employee privileging records and documents.
Order and maintain supplies and materials for staff.
Open, sort and distribute mail to the appropriate person.
Distribute memos and correspondence to families and staff.
Maintain and reconcile petty cash, with Director's approval.
Take meeting minutes, as needed.
Operate phone system by answering incoming calls, providing guidance and assistance as needed.
Operate variety of office equipment in order to efficiently perform job duties (e.
g.
computer, typewriter, adding machine, copier, printer, intercom system).
Serve as a back-up for front desk receptionist, as needed.
Assist management with preparation of status changes.
Prepare written correspondence for program, as needed (e.
g.
memos, flyers, notices, etc.
).
Professionally interact and communicate with a variety of individuals and groups including students, parents/guardians, drivers, immediate supervisor, co-workers, the public and the individuals we serve.
Abide by, enforce and participate in the implementation and ongoing oversight of all LIFESPAN safety standards and regulations.
Flexibility in schedule.
Ability to step into the classroom when needed RequirementsWhat you need:
Must be at least 18 years of age Pass criminal record and healthcare registry check Pass driving record check if providing transportation High school graduate or equivalent (GED) Two years of experience in an administrative role (preferred) Commitment to achieve competency in required knowledge, skills, and abilities Note:
Current First Aid/CPR blended or classroom certification is required.
If you do not currently have certification from an approved, our American Red Cross certified instructors will provide you the training.
Ability to lift up to 40 pounds independently (per policy) LIFESPAN Services is committed to a culture that inspires longevity, latitude, creativity, balance, and fulfillment.
LIFESPAN Services is an equal opportunity employer.
Recommended Skills Accounts Payable Administration Behavioral Medicine Brochure Design Cpr Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
LIFESPAN is hiring compassionate, hardworking, friendly, and reliable Full-Time Administrative Assistant.
No previous experience in behavioral health services? No problem! We'll provide you the training you need.
What we do:
LIFESPAN Service's mission is to empower children and adults with disabilities by providing education, employment and enrichment opportunities to live, work and play in their communities.
We focus on the interests of each individual we support to ensure their well-being, dignity and right of choice.
As an Administrative Assistant, YOU are the MVP of our organization, one of the most important faces of LIFESPAN Services and must be customer service-focused.
In return, LIFESPAN Services is committed to helping you succeed by providing a supportive team environment, training, growth and development, and career advancement.
Join our team of passionate and caring professionals to make a meaningful difference in people's lives.
What you'll get:
Competitive pay Paid training In office and remote working Full time employees have access to benefits including paid time off; medical, dental, vision, and life insurance; short- and long-term disability insurance; 403b retirement plan with employer match; and perks galore! What you'll do:
Prepare and process expense reimbursements for Director's approval Prepare and process related payroll reports and documents.
Prepare payable vouchers for all invoices received and forward to appropriate person for approval.
Prepare receipt vouchers to record monies received and forward to appropriate person for deposit.
Assist with preparing, maintaining and updating employee privileging records and documents.
Order and maintain supplies and materials for staff.
Open, sort and distribute mail to the appropriate person.
Distribute memos and correspondence to families and staff.
Maintain and reconcile petty cash, with Director's approval.
Take meeting minutes, as needed.
Operate phone system by answering incoming calls, providing guidance and assistance as needed.
Operate variety of office equipment in order to efficiently perform job duties (e.
g.
computer, typewriter, adding machine, copier, printer, intercom system).
Serve as a back-up for front desk receptionist, as needed.
Assist management with preparation of status changes.
Prepare written correspondence for program, as needed (e.
g.
memos, flyers, notices, etc.
).
Professionally interact and communicate with a variety of individuals and groups including students, parents/guardians, drivers, immediate supervisor, co-workers, the public and the individuals we serve.
Abide by, enforce and participate in the implementation and ongoing oversight of all LIFESPAN safety standards and regulations.
Flexibility in schedule.
Ability to step into the classroom when needed RequirementsWhat you need:
Must be at least 18 years of age Pass criminal record and healthcare registry check Pass driving record check if providing transportation High school graduate or equivalent (GED) Two years of experience in an administrative role (preferred) Commitment to achieve competency in required knowledge, skills, and abilities Note:
Current First Aid/CPR blended or classroom certification is required.
If you do not currently have certification from an approved, our American Red Cross certified instructors will provide you the training.
Ability to lift up to 40 pounds independently (per policy) LIFESPAN Services is committed to a culture that inspires longevity, latitude, creativity, balance, and fulfillment.
LIFESPAN Services is an equal opportunity employer.
Recommended Skills Accounts Payable Administration Behavioral Medicine Brochure Design Cpr Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
